Private Event FAQ

  1. A: The base rental fee includes up to 5 hours of event time, the in-house furniture that is available specific to each venue and the basic table and chair set-up. Additional event hours may be available for an hourly fee.

  2. A: There is not an automatic discount for those groups. Our pricing is appropriately established based on the time of the day, the day of the week, seasonality, number of guests and individual event spaces. We will be happy to customize pricing for your event.

  3. For the safety of your guests, security is required for all events serving alcohol and other events that the Stadium staff deems necessary and is at the cost of the client. Your event coordinator will help to determine the correct security coverage and will hire and manage the security staff on your behalf.

  4. A: Parking is available in various areas and garages within a 3 block radius of the Stadium. A parking map can be found here: INSERT LINK

  5. All decorations must be approved by your event coordinator prior to the scheduled event. Only approved tape/adhesives can be used to hang decorations, failure to follow décor policy may result in a charge. Confetti, glitter, live flower petals and devices that create an open flame are NOT allowed in the venues.

  6. The Stadium staff will be as accommodating as possible with setup before an event and access will be dependent on other events and staffing. It should not be assumed that the Stadium staff will be available to assist with decorations and host clients should be appropriately staffed. If you think you will have a lengthy setup, please let your event coordinator know when reserving a venue as there may be an additional hourly charge. Please provide a detailed list of all vendors and their setup/breakdown needs at least three (3) business days in advance of the event. An hour after an event will be provided for breakdown. This can be flexible depending on venue availability after the event, but needs to be discussed in advance to avoid an additional charge.

  7. There are marked and designated smoking areas where guests can go. Smoking is not permitted within 20 feet from any entry of the stadium or event spaces.

  8. Yes, it is artificial turf called Corkonut, with a combined infill of sand and cork, which helps reduce heat, does not require watering, and is a smoother surface for players and events. Terafloor would not be needed for foot traffic events but will be required for large stadium setups. Stakes will not be permitted - only weights.

  9. The Stadium has a limited selection of in-house A/V equipment available for rental. Please work with your event coordinator to obtain a pricing sheet. When applicable, an A/V tech will be present before, during and after your event to handle all issues and will set-up and breakdown all rented equipment. If they do not have in-house equipment that matches your request, your event coordinator can work to obtain rental equipment from an outside vendor.

  10. The Stadium is a cash-less facility and guests should be advised in advance of the event. All major credit cards and debit cards will be accepted.

  11. A charge of $10.00 per package will apply for all incoming and outgoing packages under 50 lbs. For each package above 50 lbs., a rate of $.25 per pound will be applied. These charges will be billed to the master account. Please contact your Event Manager for a quote on pallets or crates, and for proper labeling and instructions for shipping. Due to limited storage space, please schedule your shipment(s) to arrive no more than 3 business days prior to the program start date to avoided a $5.00 per package, per day, storage fee.

  12. In order to qualify for exemption from Colorado sales tax, a completed tax exemption form must be completed along with a copy of the tax-exemption certificate, and submitted by the organization at least FIVE (5) business days prior to arrival. Tax exempt status will be addressed in final billing procedures in accordance to state and federal law. Final payment must be received by check from the organization named on the tax-exemption certificate.

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  14. Switchbacks Entertainment is the exclusive catering and concessions partner for the Stadium. Outside food or beverage is not allowed, unless previously approved in writing. Switchbacks Entertainment will work to accommodate any special dietary requests for your menu. If there is a food they are unable to accommodate for traditional or cultural reasons, they will work with clients directly to make outside arrangements. Alcohol donation for non-profit or charitable organizations/events (501c3) may be available; clients should work directly with their catering contact for further information.

  15. Possible liability consequences prohibit any food or beverages to be taken off the premises following an event. To-go boxes are not permitted. Per the State of Colorado Hotel & Restaurant liquor license, owned and managed by Switchbacks Entertainment, no alcohol may leave the premise with clients.

  16. Menus must be finalized FOURTEEN (14) days prior to the event.

  17. Final counts are due TEN (10) business days prior to the event, upcharges may be applied for late additions.